Toronto Fire Services crest Toronto Fire Services Academic Standards & Evaluation Concept for management review

What we're building

Every instructor, evaluated to standard — on one schedule everyone can trust.

Toronto Fire Services delivers its training through 692 Acting Training Instructors across 26 disciplines. The ATI Evaluation Command Centre is the single place we schedule their evaluations, prove coverage, and hold the NFPA 1041 standard — replacing the scattered spreadsheets we run today.

Read the full business planPDF · 3 pp
692
Acting Training Instructors to evaluate
26
Training disciplines · Operations & Technical
16
Evaluators sharing the workload
NFPA 1041
One standard · 7 criteria, 4-point scale

The home screen

One screen. Three questions. Nothing else.

The working tool packs everything onto one page — powerful for the daily coordinator, overwhelming for everyone else. The home we're proposing answers three questions in order, and stops there.

ATI Evaluation — Home Live
1Are we on track?
62%of 692 instructors evaluated this year
On track for year-end
159
sessions booked
22 / 26
disciplines covered
2What's the schedule?
Covered Needs an evaluator Completed Operations Technical
3What needs me now?
3 sessions this week still need an evaluator
Inside the 3-day window — fill by call-out
Assign
Roof Operations coverage sitting at 26%
Lowest-covered discipline · 24 instructors still absent
Deploy
2 evaluations flagged below the standard
Criterion score under the 2 / 4 floor
Review

Proposed layout · illustrative figures. Everything deeper — records, evaluators, metrics — stays one tap away.

How assignments are made

Fair by design, defensible on paper.

Every evaluator assignment follows the same published order — so there's a clear answer whenever anyone asks “why them?”

FIRST
Availability
Only instructors who submitted availability for that day are eligible.
→
THEN
Seniority
Among the available, earliest start date is offered first.
→
THEN
Fewest recent shifts
Ties break to whoever has carried the lightest 12-month load.
→
INSIDE 3 DAYS
Open call-out
A short-notice opening goes to all evaluators — first to reply takes it.

Why it matters

Four things this gives the service.

Defensible

Every assignment traces to one written rule — no favouritism, and a paper trail if a decision is ever questioned.

Complete coverage

Coverage gaps surface by discipline before they become misses, so no group of instructors goes un-evaluated.

Standard upheld

NFPA 1041 scoring throughout, with any evaluation that falls below the floor flagged the moment it's entered.

Less administration

The quarterly availability-to-assignment cycle runs on a schedule instead of a chief's inbox and a spreadsheet.